Japanese
Constitution and by-law

Constitution of the Ichthyological Society of Japan

1. Name
The society shall be called as the Ichthyological Society of Japan.
2. Objective
The society shall be dedicated to advancement and promotion of ichthyology.
3. Business
To accomplish the above objective, the society shall have a general assembly, annual meeting, symposium, lecture, publication, web page production and awards for outstanding achievements of ichthyology.
4. Admission and withdrawal
Membership is open to all who agree with the objective of the society, guideline, constitution and by-law and are admitted for their membership. The executive committee and council committee shall reject a membership of those who engage any acts against the objective of the society and dishonor the society by their acts.
5. Members
(1) Members consist of individual, honorary, group and supporting (group, organization or individual) members. Individual members consist of regular, student and foreign members. The society can expel those from the membership who engage any acts against the objective of the society and dishonor the society after the board meeting and an approval by the council committee.
(2) Honorary members shall be chosen from individual members who have had outstanding contributions to the society by a recommendation of members and an approval of the council committee and general assembly.
(3) Both Japanese Journal of Ichthyology (JJI, published in Japanese) and Ichthyological Research (IR, published in English) have electronic and print versions. For the print version of IR, honorary, group and supporting members receive it with no additional cost but other members are subject to fees. For the print version of JJI, all members except for foreign members receive it with no additional cost. If foreign members wish for it, it will be subject to fees. For the electronic version of IR, honorary and individual members can access to it with no additional cost at the society’s web page. For the electronic version of JJI, all members can access to it with no additional cost at the society’s web page.
(4) Individual, honorary, and individual supporting members can present their papers at the society’s annual meetings and symposium and can submit papers to the society’s journals.
6. Board members
The society establishes the following board members: one president, one vice-president, secretaries (several secretaries and treasures) and two auditors.
(1) The president shall be elected by votes of the council committee in one term prior to his/her term. The term shall be two years. The vice-president shall be elected to the president-elect. The same individual cannot be the president and vice-president consecutively beyond four years.
(2) The board members other than the president and vice-president are appointed by the president and are subject to the majority-vote by the council committee. The term shall be two years and re-election of the same individuals cannot be avoided.
(3) The president, vice-president, secretaries and treasurers organize a managing board group. The board shall determine and accomplish administrations of the society. The board members and those who represent other committees may attend the board group’s meetings. Members with approval of the president can also participate in the meetings and express their opinions.
7. Council committee
(1) The society shall establish a council committee. The council committee shall have more than one meeting a year by council members and discuss and determine the business of the society. Each council committee meeting shall be assembled with a majority. The presentation of a letter of attorney shall be regarded as a participation in the council committee meeting. Council committee meetings can be held by using e-mail or other communication methods to discuss and determine matters. The majority of all council committee members shall pass this decision.
(2) The council committee members shall be elected from local regular members by local regular and student members at each district election based on by-laws of the society. The number of local council committee members shall be determined by the council committee on the base of a number of regular and student members at each district; generally, the number shall be one per twenty regular and student members at each district. The term for the council committee members will be four years and re-election of the same individuals cannot be avoided. In case of moving out of the district, it shall not result in losing the seat.
8. Editorial committee members and advisors
The society shall establish an editorial committee consisting of members and advisors. The president shall appoint the committee members and advisors with an approval of the council committee. Each editorial committee member shall be chosen from individual members, in principle, except for foreign nationals. The editorial advisors shall not be limited to the society’s members. The editor-in-chief shall be elected by the editorial committee members. The committee shall edit the journal. The term of each committee member shall be two years and re-election of the same individual cannot be avoided.
9. Committees
A committee shall be established with an approval of the council committee if it is necessary. The chairman shall be elected from the committee members and the number of the committee members shall be determined at each time. The term of each committee member shall be two years. Re-election of the same individual cannot be avoided.
10. General assembly
The society shall establish a general assembly. The assembly meetings shall be called more than once a year and receive reports from the council committee that has deliberated and determined. The assembly shall deliberate and determine changes in regulations or election of honorary members. The resolution shall be passed with more than two-third of participants in the general assembly meeting.
11. Membership fee
Members shall pay for the membership fee according to the by-law of membership fee in the society. There is no membership fee for honorable members.
12. Accounting
The fiscal year shall start on 1 January and end on 31 December. The accounting of the society shall be managed under the by-law of the accounting in the society.
13. Supplementary provision
The constitution of the society shall be amended by an approval of the council committee and an agreement of the general assembly. As necessary, accounting regulations and by-laws shall individually be established to carry out the constitution. The determination and amendment of regulations of accounting and by-laws shall be passed by vote more than two-third of participating members of the council committee.

(Amended on 4 October 2013; effected on 1 January 2014)

By-laws of the Ichthyological Society of Japan

1. Business
(1) A meeting with research presentation shall be held more than once per year, whereas symposia shall be held as necessary.
(2) Journals of the society are one in English, Ichthyological Research (IR), and the other in Japanese, Japanese Journal of Ichthyology (JJI). IR and JJI shall be published quarterly and twice a year, respectively. Other materials can be published as necessary. The copyright for articles that have been published in journals and other published materials of the society shall be reserved for the society.
2. Admission and withdrawal
The business office of the society shall handle all issues with regard to admission and withdrawal. Even when membership is admitted in a late half of a year, group members and supporting members can subscribe to IR, and other members except for the foreign members can subsribe to the JJI, for the entire year, respectively. The withdrawal from the society shall be notified to the business office and processed promptly.
3. Election
(1) The election for the president: when more than one candidate is voted most, they will be re-voted again by all members of the council committee.
(2) The election for members of the council committee: when elected candidates are over a quorum due to the same casting vote for candidates in each district, the youngest candidates shall be elected until the necessary number is filled.
4. Acting president
When the president is unable to continue his/her duty, the vice-president shall be elected to the president and the vice-president-elect shall be elected to the vice-president. Both shall fulfill their duties for the remaining year. If the vice-president-elect is not elected, an election of the president shall promptly be carried out. In this case, the term shall not follow the constitution 6 (1) and become an exception.
5. Manuscripts for journals
Manuscripts submitted by the authors that include individual members and individual supporting members who have failed either to pay for membership or to pay for publication fees cannot be accepted.
6. Eligibilities to present papers at meetings
The presenter must be honorary members, and also individual and individual supporting members who paid the membership fee for the year. Co-authors do not have to be the society’s members.
7. Changes in members
All members shall promptly notify the business office for any change in their address and affiliation.
8. Districts
Hokkaido district: Hokkaido; Tohoku district: Aomori, Iwate, Akita, Yamagata, Miyagi, Fukushima; Kanto district: Ibaraki, Tochigi, Gunma, Chiba, Saitama, Tokyo, Kanagawa; Chubu district: Shizuoka, Yamanashi, Nagano, Niigata, Toyama, Ishikawa, Gifu, Fukui, Aichi, Mie; Kinki district: Shiga, Kyoto, Nara, Wakayama, Osaka, Hyogo; Chugoku and Shikoku district: Okayama, Hiroshima, Tottori, Shimane, Yamaguchi, Kagawa, Tokushima, Ehime, Kochi; Kyushu and Okinawa district: Fukuoka, Ooita, Saga, Nagasaki, Kumamoto, Miyazaki, Kagoshima, Okinawa
9. Business Office
The business office of the society shall be established as follows: Office of the Ichthyological Society of Japan
International Academic Printing
358-5 Yamabuki-cho
Shinjuku-ku
Tokyo 162-0801
Japan
Tel: 03-5389-6274 (+81-3-5389-6274)
Fax: 03-3368-2822 (+81-3-3368-2822) E-mail: isj-post@bunken.co.jp

(Amended on 22 September 2012; effected on 1 January 2013)

Regulations of accounting of the Ichthyological Society of Japan

1. Accounting of the society
Fees of membership and patrons, donation and other incomes shall cover the expense of the society. Incomes from research funding shall be managed as a special account, separate from a general account.
2. Membership fee
Individual members shall pay in advance for their membership fees for the next year. However, for group and supporting members under some extenuating circumstances, the deadline for the payment can be postponed to March 31 of the next year. Membership fees are as follows: regular members, 10,000 yen; student members, 7,000 yen; foreign members, 5,000 yen; group members, 12,000 yen; supporting members, more than 20,000 yen.
3. Members with membership fee to be overdue
The subscription of journals for those whose membership fee is overdue shall be suspended. When the overdue is beyond one year, members shall be regarded as a withdrawal from membership of the society.
4. Subscribing to printed version of Ichthyological Research
The subscription of printed version of Ichthyological Research by members shall be yearly basis only.
5. Management of accounting
Treasurers shall be in charge of the accounting of the society. The accounting clerk of the business office shall manage accounts under the direction of treasurers of the society.
6. Auditing of accounts
Auditors shall audit the accounts of the society.
7. Reports of accounting
The budget shall be approved by the council committee and be reported to the general assembly. Statements of accounts shall be approved by both auditors and the council committee and be reported to the general assembly.

(Amended on 4 October 2013; effected on 1 January 2014)


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